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Technology Guide for Printers

Print Costing Software

Software to help printing companies calculate the costs of their print jobs is more commonly referred to as Print Estimating Software, but they are 100% the same thing. To calculate an estimate for a print job, it is necessary to first calculate the costs for that job. This is done by referring to predefined costs within the software e.g. labor costs, machine running costs, energy costs, raw material costs, and any outsourcing costs. These are all set up within the Print Costing Software when it is first implemented in a printing company, using the data collected by the user – data that is specific to their own business and associated costs.

Once these print job costs have been calculated, a markup is applied by the software (this is also predefined by the user during setup) to create an estimate. This is why this type of software is more commonly known as ‘Print Estimating Software.’

You may also find variations of this phrase used to describe exactly the same thing, for example:

  • Cost Estimator Software
  • Print Job Costing Software
  • Cost Estimating Software
  • Print Production Costing Software
  • Print Costing Software
  • Job Cost Tracking Software
  • Job Costing Software

Why don’t we use this phrase?

Our MIS solution does much more than costing a job and covers the whole business workflow for a printing company, so Print Costing Software is not representative of the breadth of our functionality. It’s also worth pointing out that our MIS solution can also compare estimated costs with actual costs, by using the rest of the functionality e.g. Purchase Orders, Material attribution, and Shop Floor Data Capture to collect data from the production floor. Print Costing Software cannot deliver this benefit as it does not collect information back from the production workflow.